Using Generic, One-Size-Fits-All Email Templates
Many B2B companies fall into the trap of using generic email templates that fail to resonate with their audience. These templated emails lack personalisation and do not consider the unique interests, needs, and pain points of different segments of the audience.
ORTUS Solution: We craft personalised emails that speak directly to each segment of your audience. By leveraging data and insights about your target market, we ensure that every email feels relevant and valuable to its recipients, significantly increasing engagement and conversion rates.
Bombarding Prospects' Inboxes
Another mistake is overwhelming prospects with too many emails, which can lead to annoyance, disengagement, and increased unsubscribe rates. Sending emails too frequently without considering the recipient's interest or engagement level can harm your brand's reputation and customer relationships.
ORTUS Solution: We employ a strategic approach to email frequency, carefully timing our communications to ensure they are anticipated and welcomed by the recipients. Our focus is on quality over quantity, ensuring each email adds value and strengthens the relationship with your audience
Lack Of Role Clarity Between Marketing And Sales
When marketing and sales departments lack clear role distinctions, it can lead to inefficiencies, diluted efforts, and missed opportunities for growth. This lack of clarity often results in overlapping responsibilities, misaligned goals, and a fragmented approach to customer engagement and lead generation.
ORTUS Solution: We act as your dedicated lead generation partner, filling the gap in your team's expertise or bandwidth. With a sole focus on identifying, nurturing, and delivering qualified leads, we enable your sales and marketing teams to concentrate on their core functions.
Lack Of Consistent Lead Flow
It's a common hurdle that can make your sales pipeline feel like a rollercoaster, leading to revenue that's just as unpredictable. The key to sustainable business growth is a reliable stream of new leads, something many B2B businesses struggle to maintain.
ORTUS Solution: Once we have found and warmed up leads for you, making sure they're genuinely interested and ready for the next step, we hand them over to you. You'll be picking up a conversation with leads who are already informed, engaged, and much closer to making a decision. We do the heavy lifting of warming them up, and you get to focus on what you do best—sealing the deal on the sales call.
Over Reliance On Referrals And Word Of Mouth
Many B2B companies find themselves trapped in a cycle of dependency on referrals and word-of-mouth marketing, leading to an unpredictable sales pipeline. While these methods have their merits, solely relying on them can result in feast-or-famine cycles that hinder consistent growth and scalability.
ORTUS Solution: We address the unpredicted ability by employing our custom tech stack for improved email deliverability and adopting a value-based approach to enhance engagement. Our targeted campaigns broaden your lead sources, ensuring a steady, qualified influx for a more predictable pipeline.
To start with, we need to gauge if we are a mutual fit. This 30-minute call will help us understand your business objectives and challenges at a high level. It's a crucial step to ensure our services align with your needs, setting a foundation for a successful partnership.
Assess mutual fit
Understand high-level business objectives and challenges
Following a successful discovery call, we dive deeper into your business during this strategy session. This is where we discuss your goals, assess your current marketing efforts, and start crafting a pathway towards your desired future. It's an in-depth exploration aimed at aligning our strategies with your business objectives.
Detailed business analysis ("look under the bonnet")
Align goals for 3, 6, and 12 months with current marketing strategies
Define Key Performance Indicators (KPIs)
Introduce tailored methods to elevate business
Now that we have a more comprehensive understanding of your business and marketing goals, we move forward to develop your campaign strategy and prepare the technical infrastructure. This phase involves creating a tailored plan that includes audience segmentation, content personalisation, and ensuring all systems are go for a smooth launch.
Audience segmentation and content personalisation
Technical setup and integrations
Campaign Engine Setup for High Volume Targeted Outreach
Hyper-Personalised Lead Lists creation
Initiate the 14-day inbox warm-up for optimal deliverability
Before we launch, it's crucial that we align on the campaign's strategic direction and messaging. This phase is about refining the campaign to ensure it perfectly resonates with your brand voice and meets your approval. It's your campaign, and your final approval is paramount for authenticity and success.
Review and adjust the campaign based on your feedback
Ensure messaging aligns with brand voice and objectives
With your approval, we're ready to launch. But our work doesn't stop there. We continuously monitor the campaign's performance, making real-time adjustments to optimise for engagement and conversion. Through transparent reporting, we keep you informed and involved every step of the way.
Launch campaign and monitor performance
Optimise engagement and conversion rates
Provide transparent reporting and communication
This stage is designed to seamlessly transition prospects from engaged email recipients to active participants in your sales process. With the groundwork laid and interest piqued, you're perfectly positioned to do what you do best: close the sale on your sales calls.
Cultivate warm leads through targeted email interactions.
Hand over qualified leads for direct sales engagement.
Equip your team with insights and context for each lead, enhancing the potential for successful sales calls.
The cycle of improvement and growth in our partnership is driven by transparent reporting and active feedback. At this concluding phase, we not only provide comprehensive insights into campaign performance but also seek your feedback to refine and adjust our strategies.
Deliver monthly reports on campaign performance, offering actionable insights and strategic recommendations.
Engage in a continuous feedback loop, incorporating your insights and preferences to fine-tune our approach and strategies for subsequent campaigns
Hi, I'm Hugo.
I come from a rich marketing background, having worked with household brands such as Natwest, Lexus Cars, and Travelodge. Over three years ago, I decided to channel this experience into launching ORTUS STUDIO.
Our mission at ORTUS is simple yet ambitious: to redefine the way businesses approach email marketing. We believe in the immense potential of reaching millions of inboxes, but the real magic lies in crafting messages that are not just seen but acted upon eliciting responses. This focus on creating impactful, engaging email content is what drives us every day.
Our goal? To transform your email campaigns into a robust engine for business growth, ensuring that each message we send on your behalf opens doors to new opportunities and meetings.
Thank you for taking the time to explore what we offer. Together, let's make every email count.
1. What services does ORTUS offer?
We specialise in offering tailored email marketing solutions designed to increase lead generation and booking of sales-qualified meetings for B2B clients.
Our services include strategy development, content creation, campaign launch and management, performance monitoring, and optimisation, all tailored to meet your business's unique needs and goals.
2. How does the performance-based pricing model work?
Our performance-based pricing model ensures that you only pay for tangible results. Specifically, we charge based on the number of sales-qualified meetings successfully booked through our email campaigns.
We believe this model helps us align our goals with yours, as we are incentivised to deliver leads that are ready to engage with your sales team.
3. Can ORTUS work with businesses in any industry?
Yes, but we specifically excel with B2B businesses. Our strategy sessions are key to tailoring our email campaigns to your unique industry and customer needs.
If you're in the B2B sector with a physical productor service, we believe we're uniquely equipped to help your business grow through targeted email marketing.
4. How does ORTUS ensure our brand voice is accurately represented in email campaigns?
Our process begins with a comprehensive strategy session to understand your brand's voice, values, and messaging. We then craft personalised email content that reflects your brand identity and resonates with your target audience.
Before we even launch, we go back over what’s been created with you. This is your opportunity to evaluate if we have hit the right tone.
Throughout the campaign, we also maintain open lines of communication for feedback, ensuring that every piece of content aligns with your brand standards.
5. What makes ORTUS different from other email marketing agencies?
This is always a funny question to answer, (trying our best not to sound like everyone else.)
But when we truly distil down what distinguishes us, it's our open, transparent communication, performance-based pricing, and value-driven marketing strategy.
Unlike typical email marketing agencies, we don't just send emails; we aim to craft compelling narratives around your brand, delivering content that truly resonates and adds value to your audience's inbox.
Our customised, data-informed approach is designed not only to capture attention but also to foster genuine engagement, positioning you as a solutions provider rather than just another seller.
6. How does it take to see results?
While the timeframe for seeing tangible results can vary, most clients begin to observe an increase in engagement and lead generation within the first few months of launch. This timeline can be influenced by several factors, including the complexity of your industry's sales cycle.
Our approach is hands-on from the start: we will diligently monitor, analyse, and optimise campaigns to ensure we're making steady progress towards your goals. It's in our mutual interest to see quick results; however, we want to set realistic expectations.
Typically, the 6-8 week mark post our initial discovery call is a reasonable period to start seeing the impact of our efforts. This balance means we can strive for efficiency without compromising the quality and strategic depth of our campaigns.